Build the rota fast.Clock in, clock out.Wages that add up.
Rotas in spreadsheets, clock-ins on paper, and payroll guesswork add up to wasted hours and costly errors.
Plan shifts, capture real clock-in and clock-out times on the device, and export accurate hours to payroll — no double entry.
Built to move the numbers that matter.
Build rotas fast
Drag-and-drop scheduling with roles, breaks and labour cost in view.
- Drag rota
- Roles
- Labour cost
Check in & out
Staff clock in and out on the till or app, with PIN or photo.
- Clock in/out
- PIN
- Photo verify
Straight to payroll
Approved hours export cleanly — no manual tallying.
- Timesheets
- Approvals
- Export
Everything's built in, from day one.
24/7 support
Round-the-clock human help, included as standard.
Free updates
New features ship automatically, at no extra cost.
Works offline
Keep selling even if the connection drops.
One dashboard
Run every channel and site from a single login.
Bank-grade security
PCI-DSS compliant and end-to-end encrypted.
Scales with you
From one location to many, no re-platforming.
Open integrations
Connect accounting, delivery and loyalty tools.
Transparent pricing
One clear rate — no hidden fees, ever.
Live in three steps.
Build the rota
Drag shifts onto the week and publish to the team.
Team clocks in
Staff check in and out on the device.
Export to payroll
Approved hours flow straight through.
Ready for every sale, every time
Build rotas fast
Drag rota
Check in & out
Clock in/out
Straight to payroll
Timesheets
Software that fits what you do
Ready for any rush
One connected app runs orders, payments and the back office on the same device — so Staff Roster fits the way you already work, from the counter to the kitchen.
- ✓Take orders at the counter, at the table, on a kiosk or online
- ✓Process every payment and reconcile it automatically
- ✓Track stock, staff and sales from one live dashboard
Why choose Kayana Staff Roster
Most operators see it pay for itself within weeks.
Tighter rotas and accurate clock-ins typically recover their cost through fewer over-staffed shifts and cleaner wage runs.
Representative figures — real results depend on your setup, volume and how you trade.
Operators seeing results within weeks
All customer stories →KFB Employee App
The Kayana app your team uses on shift — check the rota, clock in and out, and approve age-restricted orders from the floor.
The detail, on the record.
Staff Roster — connectivity, compatibility, security and what's in the box.
Kayana's staff scheduling tool builds rotas, lets teams clock in and out on the till, and turns hours worked straight into accurate payroll.
What is employee roster management software?
Staff rostering software — call it a staff rota — plans who's working and when, covering holiday and availability requests in one place inside merchant admin, instead of a spreadsheet pinned in the back office.
Building rosters around sales and footfall data
Rosters can be built around actual sales and footfall data from the EPOS system, so staffing matches how busy a shift is genuinely likely to be rather than a guess based on last month. That keeps labour cost closer to demand.
Staff clock-in, clock-out and time tracking
Staff clock in and out directly on the till at the start and end of a shift, and those hours flow straight into payroll without anyone manually copying timesheets across. Staff scheduling stays connected to actual hours worked, not just hours planned.
Questions, answered
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