How to Create a New User in Kayana Partner Admin

This guide explains how to create a new user from the Kayana Partner Admin. From the User Management screen, you can add users, assign roles, configure platform access, and set security credentials.

Steps

1. Log in to Kayana Partner Admin using your credentials.
2. From the left-hand sidebar, select Users & Permissions.
3. Click User Management. The User Management screen will open, displaying all existing users along with their roles, platform access, and security settings.
4. Click the + Add User button to add a new user. The Add New User form will open.
5. Fill in the required details across the three sections of the form:

Basic Information

• Name — Enter the full name of the user.
• Email — Enter the user's email address.
• Phone Number — Select the country code and enter the user's phone number.

Access & Role

• Role — Select a role from the dropdown (e.g., Owner, Manager, Staff).
• Role Groups — Select one or more role groups from the dropdown. You can select multiple role groups.
• Platform Access — Select the platforms the user should have access to from the dropdown.

Security

• User PIN — Enter a 4-digit PIN for the user. This PIN is used for authentication on protected actions.
• User Label — Enter a label for the user (e.g., "owner", "manager", or a custom identifier).

Fields marked with an asterisk (*) are mandatory.

1. Once all details are filled in, click the Create user button at the bottom of the form.
2. A toast notification will appear confirming that the new user has been created successfully.

1. You will be returned to the User Management screen. Refresh the page to see the newly created user in the list. Next Steps Now that you’ve created a new user, you can start managing their activity and attendance within the system. Follow our guide on Managing Staff Clock-In / Clock-Out on Kayana Partner Adminto learn how to track staff attendance and manage clock-in/clock-out actions directly from Partner Admin.