Member tabs, the bar and event spend live in different places, so reconciling a member's account at month end is a manual chore.
Every tab, round and on-site purchase posts to one member account and one report — fast service at the bar, clean books at month end.
Everything you need, connected
The Members' Club Kit starter kit
- ✓Configured & connected for you
- ✓One invoice, one support line
- ✓Everything syncs out of the box
- 6 products, ready to run.
See the Members' Club Kit kit in action and get a tailored quote.
Book a demoWhat operators typically see
Representative outcomes across members' clubs operators — real results depend on your setup and volume.
Tabs and spend in one place
Orders and tabs at a tap
Everything reconciled automatically
“Member tabs and the bar finally live in one place — service is quicker and month-end reconciliation just isn't a chore any more.”
Sell tickets and run the door
Kayana Tickets is our dedicated event platform — online and box-office ticket sales plus fast door scanning — and it feeds the same system that runs food, drink and merch inside the venue.
Explore Kayana Tickets- Online + box-office ticket sales
- Fast door scanning and entry
- One view of tickets and on-site spend
A club EPOS system needs to cover bar sales, event catering and membership fees from one place, since most members' clubs run all three side by side.
Running the Bar and Event Catering Together
Members' clubs and associations often combine a bar with function room hire, so a club EPOS system needs to separate bar tabs from event billing without duplicating stock records. That matters most on evenings with both a private function and regular bar trade running at the same time.
Tracking Membership Alongside Everyday Sales
Subscription renewals, guest fees and bar tabs all need to sit against the right member record, not a generic customer account. A membership management system linked to the till lets staff check status and add charges to a member's account at the point of sale, rather than reconciling it later.
Managing Access for Members and Guests
Clubs need a way to tell members and guests apart at the bar and the door, particularly where guest fees or different pricing apply. A club EPOS system that reads membership status at checkout applies the right rate automatically, which saves staff from checking a separate list during a busy evening.
Keeping Renewals and Payments in One Record
Annual renewals, direct debits and one-off event charges can pile up across spreadsheets if they aren't tied to the same system as daily sales. A membership management system that sits alongside the till keeps renewal dates, payment history and bar spend in one place, so committee reporting doesn't mean stitching data from several sources.
Lewes FC: a community-owned club runs membership, ordering and ticketing on one platform.
Not sure which products fit your setup?
Try the Stack Builder →Questions, answered
Can't find what you're after? Our team knows members' clubs inside out and is happy to help.
Speak to support →How quickly can we go live?
Most operators are up and running within 4–6 weeks. Hardware arrives pre-configured, and our team helps you set up the menu, payments and channels.
Do I have to buy the whole kit at once?
No. Start with what you need today — a till, a terminal, a kiosk — and add to it any time. Everything connects out of the box, so growing your stack never means re-platforming.
Is there a long contract or lock-in?
No lock-in. Hardware is yours to own (buy outright or spread the cost), and software is month-to-month with transparent pricing.
What does support look like?
24/7 human support is included as standard — phone, chat and email — plus free automatic updates for the life of your account.
Can it scale to more locations?
Yes. Run one site or hundreds from a single dashboard, with menus, pricing and reporting that sync across every location in real time.
Will it work with my existing tools?
Kayana integrates with the accounting, delivery, loyalty and payroll tools you already use — and payments settle to one place with one report.
